The Sessions Calendar is where you can manage all of the Sessions for your Timed Session Event, including adding new Sessions, changing capacities and managing when Sessions are available to customers.
👉 To get started with Session-Based Ticketing, check out our Session Based Ticketing guides.
📆 Accessing the Sessions Calendar
For Timed Session Events, you'll find the Sessions Calendar tab on the Event Dashboard.
🖥️ Desktop
The calendar displays all Sessions taking place across a 7-day period.
Use the arrows above the calendar to move forwards or backwards by a week.
📱 Mobile
Due to the smaller screen size, Sessions are displayed one day at a time.
On the event dashboard for a Timed Session Event, there is a tab to manage Sessions, called the Sessions Calendar.
⚙️ What Can I Manage?
The Sessions Calendar allows you to:
➕ Add new Session times
📊 Edit Session capacities
👀 Hide Sessions from the public
🔴 Close Sessions so they're no longer on sale
🗑️ Delete Sessions with no sales
❌ Cancel Sessions that have already had sales
➕ How to Create a New Session
To create a new Session:
📅 Find the Date and time where you'd like to add a Session.
Click the + icon.
Set the capacity for the new Session.
Choose whether you want the Session to be hidden from the public.
Any existing ticket types will automatically be applied to the new Session, including whether each ticket type affects the Session's capacity.
💡 Top Tip: You can hide a new Session if you're not ready for it to be visible or available for customers to purchase yet.
✏️ How to Edit an Existing Session
Hover over the Session you'd like to manage. You'll see three icons.
📊 View Sales
The first icon shows a breakdown of your Session sales and how those sales are affecting the available capacity.
⚙️ Manage Session
The second icon allows you to:
📊 Amend the Session capacity
👀 Hide the Session while keeping it on sale
🔴 Close the Session so it is no longer on sale
🗑️ Delete or Cancel
The third icon allows you to either delete or cancel the Session, depending on whether tickets have been sold.
🗑️ No Sales
If the Session has no sales, you'll see a trash can icon.
Click the icon and then select Delete Session to permanently remove it.
❌ Has Sales
If the Session already has sales, you'll see the cancel icon instead.
The Session must be cancelled using the Session Cancellation flow.
⚠️ Please Note: Sessions with existing sales cannot be deleted.
📅 Managing a Full Day
You can also quickly manage all Sessions for a particular Date.
Click the three vertical dots next to the Date to access the available day-level options.
This allows you to make changes across a full day's worth of Sessions without having to update each Session individually.
⚠️ Please Note: Some day-level options may not be available if Sessions on that Date have already received ticket sales.
🎟️ Add-On Tickets
You can also create Add-On tickets for your Sessions.
These allow customers to purchase additional items or experiences that can be used or redeemed at your event.
For more information, see our guide:
💡 Quick Summary
📅 Manage all Sessions from the Sessions Calendar.
➕ Add new Sessions and set their capacity.
📊 View sales and capacity for individual Sessions.
👀 Hide or 🔴 close Sessions when needed.
🗑️ Delete Sessions with no sales.
❌ Cancel Sessions that already have sales.
📆 Use the day-level menu to manage multiple Sessions at once.
🎟️ Add Add-On tickets for additional purchases.